Which is Better Electronic Document Storage Or EMR?

An Electronic Document Storage solution simply replaces your filing cabinets/paper charts with electronic charts. This option is popular in NYC because it is much cheaper (1/20th the cost of a full-blown EMR/practice management system) and simpler to implement (can be deployed in a few days).

Doctors and staff continue to capture office visit information using the existing paper forms. The office usually hires a bunch of high school students that spend a few weeks scanning the patient paper records into the system. This process can proceed in parallel with the current office operations without any disruptions.

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Electronic Batch Record Design Considerations

Once all paper records are scanned in, the doctors and staff can access all patient records electronically in seconds from any location. The staff simply scans the paper charts after a patient encounter or at the end of the day as a batch process.

A basic Document Storage solution requires the following:

  • $1,000 – Medium end scanner (used by staff for general scanning)
  • $3,000-$5,000 – High-speed scanner (used for batch scanning)
  • $5,000-$10,000 – Electronic Document Storage software
  • $3,000 – file server to host Electronic Document Storage software
  • $1,000 – training

Total costs $13,000-$20,000 (total costs regardless of the number of physicians)

If you are a small office then you can reduce the training, remove the file server for total costs of under $10,000. The system can be set up in 1-2 days. Maintenance costs and support are minimal.